Tally ERP 9 Shortcut Keys – Complete Practical Guide

Tally ERP 9 shortcut keys help you work faster while managing accounts, vouchers, ledgers, inventory, reports, company data, and financial transactions. Instead of using the mouse for every task, you can use keyboard shortcuts to open screens, select vouchers, enter transactions, navigate reports, and perform accounting operations quickly.

This Tally ERP 9 Shortcut Keys guide is useful for accounting students, Tally learners, office workers, accountants, computer operators, and business owners.

Basic Tally ERP 9 Shortcut Keys

Shortcut Key	Function	Simple Explanation
F1	Select Company	Opens the company selection screen.
F2	Date	Changes the voucher or working date.
F3	Company	Opens company-related options.
F4	Contra Voucher	Opens the Contra voucher screen.
F5	Payment Voucher	Opens the Payment voucher screen.
F6	Receipt Voucher	Opens the Receipt voucher screen.
F7	Journal Voucher	Opens the Journal voucher screen.
F8	Sales Voucher	Opens the Sales voucher screen.
F9	Purchase Voucher	Opens the Purchase voucher screen.
F10	Reversing Journal/Memorandum	Opens the applicable voucher option depending on the screen.
F11	Company Features	Opens company feature settings.
F12	Configuration	Opens configuration options for the current screen.

Voucher Shortcut Keys

Tally ERP 9 uses function keys extensively for voucher entry.

Shortcut Key	Voucher	Simple Explanation
F4	Contra	Used for cash/bank transfer transactions.
F5	Payment	Used for payments made by the business.
F6	Receipt	Used for money received by the business.
F7	Journal	Used for adjustment and accounting entries.
F8	Sales	Used to record sales transactions.
F9	Purchase	Used to record purchase transactions.
Alt + F8	Delivery Note	Opens Delivery Note where supported.
Alt + F9	Receipt Note	Opens Receipt Note where supported.
Alt + F7	Stock Journal	Opens Stock Journal.
Ctrl + F8	Sales Order	Opens Sales Order where supported.
Ctrl + F9	Purchase Order	Opens Purchase Order where supported.

Accounting Voucher Shortcuts

Shortcut Key	Function	Simple Explanation
F4	Contra	Records transactions between cash and bank accounts.
F5	Payment	Records payments.
F6	Receipt	Records receipts.
F7	Journal	Records adjustment entries.
F8	Sales	Records sales.
F9	Purchase	Records purchases.

Tally ERP 9 Navigation Shortcuts

Shortcut Key	Function	Simple Explanation
Esc	Back/Exit	Goes back to the previous screen or closes the current window.
Ctrl + A	Accept	Accepts or saves the current screen/form in many Tally contexts.
Enter	Select/Accept	Selects an option or moves to the next field.
Alt + C	Create	Creates a new ledger/master while entering a transaction.
Alt + D	Delete	Deletes the selected entry/master where permitted.
Alt + X	Cancel	Cancels a voucher or selected operation where supported.
Alt + I	Insert	Inserts a voucher/item in supported screens.
Alt + 2	Duplicate	Duplicates a voucher in supported contexts.

Company Management Shortcut Keys

Shortcut Key	Function	Simple Explanation
Alt + F1	Shut Company	Closes the selected company.
Alt + F2	Change Period	Changes the financial/reporting period.
Alt + F3	Company Info	Opens Company Information options.
F1	Select Company	Selects or opens a company.
Ctrl + F3	Shut Company	Closes the current company in supported contexts.
Alt + K	Keyboard/Control Options	Accesses applicable keyboard-driven commands depending on the screen.

Ledger and Master Creation Shortcuts

One of the most useful Tally ERP 9 features is the ability to create masters without leaving voucher entry.

Shortcut Key	Function	Simple Explanation
Alt + C	Create Ledger	Creates a new ledger while entering a voucher.
Alt + C	Create Master	Creates a required master from an applicable field.
Ctrl + Enter	Alter Master	Opens the selected master for alteration where supported.
Alt + D	Delete Master	Deletes a selected master where deletion is permitted.

Practical Example: While entering a Sales voucher, if a required customer ledger does not exist, press Alt + C to create it without leaving the voucher screen.

Inventory Shortcut Keys

Shortcut Key	Function	Simple Explanation
Alt + F7	Stock Journal	Records stock movement or adjustment.
Alt + F8	Delivery Note	Records goods delivered to a customer.
Alt + F9	Receipt Note	Records goods received from a supplier.
Ctrl + F8	Sales Order	Records a customer sales order.
Ctrl + F9	Purchase Order	Records an order placed with a supplier.

Reports Shortcut Keys

Shortcut Key	Function	Simple Explanation
Alt + F1	Detailed View	Expands the report into a detailed view where supported.
Alt + F2	Change Period	Changes the reporting period.
Alt + F5	Detailed Report	Displays more detailed information where supported.
F12	Configuration	Changes report display/configuration settings.
Enter	Drill Down	Opens detailed information from a report.
Esc	Back	Returns to the previous screen.

Tally ERP 9 Date and Period Shortcuts

Shortcut Key	Function	Simple Explanation
F2	Change Date	Changes the voucher date.
Alt + F2	Change Period	Changes the report or financial period.

Example: If you need to enter a transaction for a different date, press F2 and enter the required date.

Printing Shortcut Keys

Shortcut Key	Function	Simple Explanation
Alt + P	Print	Opens printing options.
Ctrl + P	Print	Prints the current report/voucher where supported.
Alt + F1	Detailed View	Expands information before printing where supported.

Export Shortcut

Shortcut Key	Function	Simple Explanation
Alt + E	Export	Opens export options for reports where supported.

Tally reports can be exported into formats such as Excel, PDF, XML, or other supported formats, depending on the Tally ERP 9 version and configuration.

E-Mail Shortcut

Shortcut Key	Function	Simple Explanation
Alt + M	E-mail	Opens the e-mail option for supported reports.

Calculator in Tally

Tally includes a built-in calculator area that is useful while entering accounts.

Shortcut Key	Function	Simple Explanation
Ctrl + N	Calculator Panel	Opens the calculator panel in supported Tally screens.
Ctrl + M	Calculator/Working Area	Switches between calculator and main working areas in applicable contexts.

Practical Tip: The calculator can be useful when you need to calculate amounts without leaving the voucher-entry screen.

Tally ERP 9 Voucher Editing Shortcuts

Shortcut Key	Function	Simple Explanation
Ctrl + A	Accept	Accepts the voucher or current screen.
Alt + 2	Duplicate Voucher	Creates a copy of an existing voucher where supported.
Alt + I	Insert Voucher	Inserts a voucher in applicable reports.
Alt + X	Cancel Voucher	Cancels the selected voucher where supported.
Alt + D	Delete	Deletes the selected voucher/master where permitted.

Tally ERP 9 Data Entry Shortcuts

Shortcut Key	Function	Simple Explanation
Enter	Accept/Next	Accepts the current field and moves forward.
Tab	Next Field	Moves to the next available field.
Shift + Tab	Previous Field	Moves back to the previous field where supported.
Alt + C	Create Ledger	Creates a ledger without leaving the transaction screen.
Ctrl + A	Accept	Accepts the completed entry.
Esc	Exit	Returns to the previous screen.

Tally ERP 9 Accounting Practical Example

Suppose you want to record a cash payment of ₹5,000 for office expenses.

Open the required company.
Press F5 to open the Payment Voucher.
Press F2 if you need to change the voucher date.
Select the required expense ledger.
Enter ₹5,000.
Select the cash/bank ledger.
Enter the narration if required.
Press Ctrl + A to accept the voucher.
The payment transaction is now recorded.

Practical Sales Entry Example

Suppose you want to record a credit sale.

Press F8 to open the Sales voucher.
Select the customer ledger.
Select the required stock item.
Enter quantity and rate.
Check the calculated amount.
Add taxes if applicable.
Enter narration if required.
Press Ctrl + A to accept the voucher.

Practical Purchase Entry Example

To record a purchase:

Press F9 to open the Purchase voucher.
Select the supplier ledger.
Select the purchase item.
Enter quantity and rate.
Enter applicable tax details.
Check the total amount.
Enter narration.
Press Ctrl + A to save the transaction.

Most Important Tally ERP 9 Shortcut Keys to Learn First

F1 – Select Company
F2 – Change Date
F3 – Company Options
F4 – Contra Voucher
F5 – Payment Voucher
F6 – Receipt Voucher
F7 – Journal Voucher
F8 – Sales Voucher
F9 – Purchase Voucher
F10 – Reversing Journal/Memorandum
F11 – Company Features
F12 – Configuration
Alt + F1 – Detailed View / Shut Company depending on screen
Alt + F2 – Change Period
Alt + F3 – Company Information
Alt + F7 – Stock Journal
Alt + F8 – Delivery Note
Alt + F9 – Receipt Note
Ctrl + F8 – Sales Order
Ctrl + F9 – Purchase Order
Alt + C – Create Ledger/Master
Alt + D – Delete
Alt + I – Insert
Alt + X – Cancel Voucher
Alt + 2 – Duplicate Voucher
Alt + P – Print
Alt + E – Export
Alt + M – E-mail
Ctrl + A – Accept
Esc – Back/Exit
Enter – Select/Accept
Ctrl + F3 – Shut Company in supported contexts

Practical Learning Tip

If you are learning Tally ERP 9 as part of a computer or accounting course, practice these shortcuts while creating real accounting projects such as company creation, ledger creation, cash transactions, bank transactions, purchase entries, sales entries, payment vouchers, receipt vouchers, journal entries, stock management, GST-related entries, Trial Balance, Profit & Loss Account, Balance Sheet, and Day Book.

For beginners, first learn F2, F4, F5, F6, F7, F8, F9, F11, F12, Alt + C, Ctrl + A, Alt + F2, Alt + F7, Alt + F8, Alt + F9, Ctrl + F8, and Ctrl + F9.

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