TallyPrime Shortcut Keys – Complete Practical Guide

TallyPrime shortcut keys help you complete accounting, invoicing, inventory, taxation, banking, and reporting tasks quickly. TallyPrime is designed with keyboard-driven navigation, so learning its shortcut keys can make daily accounting and data-entry work much faster.

This TallyPrime Shortcut Keys guide is useful for accounting students, Tally learners, accountants, business owners, office employees, and computer operators.

Basic TallyPrime Shortcut Keys

Shortcut Key	Function	Simple Explanation
F1	Help	Opens the Help section or relevant help information.
F2	Date	Changes the date of the transaction or report.
F3	Company	Opens company-related options.
F4	Contra	Opens the Contra Voucher.
F5	Payment	Opens the Payment Voucher.
F6	Receipt	Opens the Receipt Voucher.
F7	Journal	Opens the Journal Voucher.
F8	Sales	Opens the Sales Voucher.
F9	Purchase	Opens the Purchase Voucher.
F10	Other Vouchers	Opens the applicable voucher-selection options.
F11	Company Features	Opens company feature settings.
F12	Configuration	Opens configuration options for the current screen.

TallyPrime Navigation Shortcut Keys

Shortcut Key	Function	Simple Explanation
Alt + G	Go To	Quickly opens reports, masters, vouchers, and other options.
Alt + K	Company	Opens company-related options.
Alt + Y	Data	Opens data-related actions such as backup/restore in supported contexts.
Alt + Z	Exchange/Share	Opens data exchange and sharing options where applicable.
Esc	Back/Close	Returns to the previous screen or closes the current menu.
Ctrl + A	Accept	Accepts or saves the current screen.
Enter	Select	Selects an option or accepts a field.
Tab	Next Field	Moves to the next field.
Shift + Tab	Previous Field	Moves to the previous field where supported.

Voucher Shortcut Keys

TallyPrime provides direct function-key shortcuts for commonly used accounting vouchers.

Shortcut Key	Voucher	Simple Explanation
F4	Contra	Records cash and bank transfer transactions.
F5	Payment	Records payments made by the business.
F6	Receipt	Records money received by the business.
F7	Journal	Records adjustment and journal entries.
F8	Sales	Records sales transactions.
F9	Purchase	Records purchase transactions.
Alt + F7	Stock Journal	Records stock movement or adjustment.
Alt + F8	Delivery Note	Records goods delivered to a customer.
Alt + F9	Receipt Note	Records goods received from a supplier.
Ctrl + F8	Sales Order	Creates a Sales Order.
Ctrl + F9	Purchase Order	Creates a Purchase Order.

Accounting Voucher Shortcuts

Shortcut Key	Function	Simple Explanation
F4	Contra	Used for cash-to-bank, bank-to-cash, or bank-to-bank transactions.
F5	Payment	Used to record payments.
F6	Receipt	Used to record receipts.
F7	Journal	Used for adjustment entries.
F8	Sales	Used to record sales.
F9	Purchase	Used to record purchases.

Date and Period Shortcut Keys

Shortcut Key	Function	Simple Explanation
F2	Change Date	Changes the voucher date.
Alt + F2	Change Period	Changes the report period.

Example: If you are entering a transaction for another date, press F2 and enter the required date.

Company Management Shortcut Keys

Shortcut Key	Function	Simple Explanation
Alt + K	Company Menu	Opens company-related options.
F3	Company	Opens company selection/change options where supported.
Alt + F3	Company Information	Opens company information options in applicable screens.
Ctrl + F3	Shut Company	Closes the current company where supported.
Alt + F1	Detailed View	Expands the selected report into detailed view where supported.

Create Ledger Shortcut

One of the most useful TallyPrime shortcuts is Alt + C.

Shortcut Key	Function	Simple Explanation
Alt + C	Create Ledger/Master	Creates a new ledger or master while entering a transaction.

Practical Example: While creating a Sales voucher, if the customer’s ledger does not exist, press Alt + C, create the ledger, and continue the transaction without leaving the voucher screen.

Alter Master Shortcut

Shortcut Key	Function	Simple Explanation
Ctrl + Enter	Alter Master	Opens the selected master for editing in supported contexts.

This can be useful for quickly modifying a ledger, stock item, group, or other master during data entry.

Delete and Cancel Shortcut Keys

Shortcut Key	Function	Simple Explanation
Alt + D	Delete	Deletes the selected voucher or master where permitted.
Alt + X	Cancel	Cancels a voucher where supported.
Esc	Back	Returns to the previous screen.

Important: TallyPrime may ask for confirmation before deleting or cancelling certain records.

Voucher Editing Shortcut Keys

Shortcut Key	Function	Simple Explanation
Ctrl + A	Accept	Saves/accepts the current voucher or screen.
Alt + 2	Duplicate	Duplicates a voucher in supported contexts.
Alt + I	Insert	Inserts a voucher/item in applicable screens.
Alt + X	Cancel	Cancels the selected voucher where supported.
Alt + D	Delete	Deletes the selected voucher where permitted.

Inventory Shortcut Keys

Shortcut Key	Function	Simple Explanation
Alt + F7	Stock Journal	Records stock movement or adjustments.
Alt + F8	Delivery Note	Records goods delivered to customers.
Alt + F9	Receipt Note	Records goods received from suppliers.
Ctrl + F8	Sales Order	Records customer orders.
Ctrl + F9	Purchase Order	Records supplier orders.

Report Shortcut Keys

TallyPrime reports provide many keyboard-driven options.

Shortcut Key	Function	Simple Explanation
Alt + G	Go To	Quickly opens a required report.
Alt + F2	Change Period	Changes the reporting period.
Alt + F1	Detailed View	Expands report information.
Enter	Drill Down	Opens detailed information from a report.
Esc	Back	Returns to the previous report/screen.
F12	Configuration	Changes report display settings.

Go To Shortcut – Alt + G

Alt + G is one of the most useful TallyPrime shortcuts.

It allows you to quickly search for and open options such as:

Balance Sheet
Profit & Loss Account
Trial Balance
Day Book
Stock Summary
Ledger
Sales Register
Purchase Register
Outstanding Reports
GST Reports
Banking Reports
Other available reports and masters

Practical Example: Press Alt + G, type Trial Balance, and open the report without manually going through multiple menus.

Search Shortcut

Shortcut Key	Function	Simple Explanation
Alt + G	Go To/Search	Searches for reports, vouchers, masters, and actions.

TallyPrime’s Go To feature is particularly useful when you know what you want to open but do not remember its menu location.

Print Shortcut Keys

Shortcut Key	Function	Simple Explanation
Ctrl + P	Print	Opens print options for the current report or document where supported.
Alt + P	Print	Opens the print menu/options in applicable screens.

Before printing, you can generally configure options such as:

Printer
Number of copies
Page range
Paper size
Orientation
Report-specific printing options

Export Shortcut Keys

Shortcut Key	Function	Simple Explanation
Ctrl + E	Export	Opens export options in supported reports.
Alt + E	Export	Opens export-related options in applicable screens.

Reports can be exported in formats supported by the installed TallyPrime release, such as Excel, PDF, XML, and other available formats.

E-Mail and Sharing

TallyPrime provides options for sharing reports and documents.

Shortcut Key	Function	Simple Explanation
Alt + M	E-mail	Opens e-mail options where supported.
Alt + Z	Share/Exchange	Opens relevant sharing/data-exchange options.

Calculator Shortcut Keys

TallyPrime provides a calculator area that can be used while entering transactions.

Shortcut Key	Function	Simple Explanation
Ctrl + N	Calculator Panel	Opens the calculator panel in supported contexts.
Ctrl + M	Switch Area	Switches between working and calculator areas in applicable screens.

The calculator is useful when you need to perform calculations without leaving the voucher-entry screen.

TallyPrime Function Keys

Shortcut Key	Function	Simple Explanation
F1	Help	Opens help or related information.
F2	Date	Changes the date.
F3	Company	Opens company options.
F4	Contra	Opens Contra Voucher.
F5	Payment	Opens Payment Voucher.
F6	Receipt	Opens Receipt Voucher.
F7	Journal	Opens Journal Voucher.
F8	Sales	Opens Sales Voucher.
F9	Purchase	Opens Purchase Voucher.
F10	Voucher Options	Opens applicable voucher options.
F11	Features	Opens company features.
F12	Configuration	Opens configuration settings.

TallyPrime Data Entry Shortcut Keys

Shortcut Key	Function	Simple Explanation
Enter	Accept/Next	Accepts the current field and moves forward.
Tab	Next Field	Moves to the next field.
Shift + Tab	Previous Field	Moves to the previous field where supported.
Alt + C	Create	Creates a ledger or master.
Ctrl + Enter	Alter	Opens a selected master for alteration where supported.
Ctrl + A	Accept	Accepts the completed transaction.
Esc	Back	Goes back or closes the current screen.

Practical Payment Entry Example

Suppose you want to record an office rent payment of ₹10,000.

Open the required company.
Press F5 to open the Payment Voucher.
Press F2 if you need to change the date.
Select the Office Rent ledger.
Enter ₹10,000.
Select the Cash or Bank ledger.
Enter the narration.
Press Ctrl + A to accept the voucher.

Practical Receipt Entry Example

Suppose your business receives ₹25,000 from a customer.

Press F6 to open the Receipt Voucher.
Select the customer’s ledger.
Enter the amount.
Select the Cash/Bank account.
Enter the required narration.
Press Ctrl + A to save the receipt.

Practical Sales Entry Example

To record a credit sale:

Press F8 to open the Sales Voucher.
Select the customer ledger.
Select the stock item.
Enter quantity and rate.
Check the total amount.
Enter applicable tax details.
Add narration if required.
Press Ctrl + A to accept the voucher.

Practical Purchase Entry Example

To record a purchase:

Press F9 to open the Purchase Voucher.
Select the supplier ledger.
Select the stock item.
Enter quantity and rate.
Enter applicable tax details.
Check the total.
Enter narration.
Press Ctrl + A to save.

Practical Report Example

Suppose you want to check the Trial Balance.

Press Alt + G.
Type Trial Balance.
Select the report.
Press Alt + F2 if you need to change the period.
Press Enter on a ledger/group to drill down.
Press Alt + F1 for a more detailed view where applicable.
Use Ctrl + P to print where supported.
Use the available Export option if you need an Excel/PDF copy.

Most Important TallyPrime Shortcut Keys to Learn First

Alt + G – Go To
F1 – Help
F2 – Change Date
F3 – Company
F4 – Contra
F5 – Payment
F6 – Receipt
F7 – Journal
F8 – Sales
F9 – Purchase
F11 – Company Features
F12 – Configuration
Alt + C – Create Ledger/Master
Ctrl + Enter – Alter Master
Alt + D – Delete
Alt + X – Cancel
Alt + 2 – Duplicate Voucher
Alt + I – Insert
Ctrl + A – Accept/Save
Alt + F2 – Change Period
Alt + F7 – Stock Journal
Alt + F8 – Delivery Note
Alt + F9 – Receipt Note
Ctrl + F8 – Sales Order
Ctrl + F9 – Purchase Order
Alt + F1 – Detailed View
Ctrl + P – Print
Alt + P – Print Options
Ctrl + E – Export
Alt + M – E-mail
Alt + Z – Share/Exchange
Esc – Back/Exit
Enter – Select/Accept

Practical Learning Tip

If you are learning TallyPrime as part of a computer or accounting course, practice these shortcuts while creating real projects such as company creation, ledger creation, cash and bank transactions, purchase entries, sales entries, payment vouchers, receipt vouchers, journal entries, inventory management, GST transactions, Trial Balance, Profit & Loss Account, Balance Sheet, Day Book, outstanding reports, and invoices.

For beginners, first learn Alt + G, F2, F4, F5, F6, F7, F8, F9, F11, F12, Alt + C, Ctrl + A, Alt + F2, Alt + F7, Alt + F8, Alt + F9, Ctrl + F8, and Ctrl + F9.

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